Incoming Students

You are very welcome to join us and study with us, here in West-Flanders, at VIVES University College. Our lively and student-friendly University College offers a wide range of bachelor programmes which leads to a Bachelor Degree. As the courses prepare students for specific professions, they are practice oriented and also include periods of practical training. In 2002 we joined the KULeuven Association. The departments are located in six historical sites: Brugge, Kortrijk, Oostende, Roeselare, Tielt and Torhout.

Our President Mr. Joris Hindryckx and our Institutional Coordinator Mrs. Tine Ternest are happy you want to share our international commitment. 

Practical information

Application procedure

Complete the online application form (Only online applications are taken into acount!)

  • Make sure that all fields are filled in correctly and that you have entered all necessary data. These data will be used for all your official documents here.
  • Read carefully all instructions before proceeding.
  • After the data have been submitted, you will receive a confirmation e-mail.
  • If you arrive at the start of the cultural week, please do not forget to register separately.

To finalise your application, a valid learning agreement must reach us before the deadline (10th of June for Autumn Semester and/or full academic year, 20th of November for Spring semester).

  • Check out our programmes
  • A blanc learning agreement can be provided by your home institution.

Read carefully the Housing procedure if you want to have a room rented with mediation from us. 

  • There is a separate application procedure
  • Number of rooms is limited

Only when you have filled in all the documents and when you have all the necessary signatures, you can register in VIVES. After your documents have been checked, you will receive an 'Invitation letter'.


Deadlines academic year 2017-2018


deadline applications for studies and accommodation is 31.05.2017.


deadline applications for studies and accommodation is 20.11.2017.


Visa requirements

All incoming exchange students with non EU-nationality are expected to obtain a type D visum before arrival in Belgium




Please contact your own Health Services and ask for the appropriate form (preferably a European Health Insurance Card) as a proof of your right for medical cover abroad. 
Non EU-students should check with a private insurance company. The insurance package must include hospitalisation, dental care and repatriation. This insurance must be purchased before hand in the home country and students are required to bring a document indicating the coverage of their insurance. 

Make sure you are fully covered for all medical costs and repatriation. Medical costs are extremely high in Belgium. 


VIVES does not ensure incoming Erasmus students, as you are enrolled at your home institution and thus are covered by its insurance scheme for ′risks linked to being a student. Please check before you leave that you are officially registered at your own home institution (otherwise we cannot register you as an International Exchange student) and that your institution covers your 
personal damage and third-party liability at school and at placement. 


Make sure that your own family insurance policy covers your general personal third-party liability when going abroad.

Grading system

B  BRUGGE11 / B  KORTRIJ01 grading system

BE NL - Flanders – Dutch speaking Belgium

Grading system

Legal framework


System is imposed by law (Flemish Decree)

Student Target group


Grade range

0 to 20

Pass grade


Other pass grade levels

10-11-12-13-14-15-16-17-18- 19-20

Description of the grading system

We have a system of 0-20 with an interval of 1 point. No half points are given. 10 is the pass mark. No overall average is necessary. Grades lower than 8 or higher than 18 are in practice seldom or never given. The median is often around 13-14. During deliberation in many faculties failure points (below 10) can be condoned e.g. during deliberation, e.g. a 9 or even an 8. For such course units no credit certificate is given. The marks may also be weighted in terms of the ECTS weight. Normally the grading is absolute i.e. linked to how well the learning outcomes have been reached. Score distributions do not play a role.


Specific features

In principle the grading culture is the same everywhere, but there tend to be sometimes serious differences between professors. From the statistics, it seems that the pass mark is sometimes used as a ‘grace’ mark i.e. a professor does not want a student to fail only because of his course unit so he/she gives a 10.


Grade conversion

VIVES University College is member of the Egracons (European Grade Conversion System) project. Egracons is a Lifelong Learning project (2012-2015) co-funded by the European commission aiming to facilitate exchange mobility by working out a conversion system based on ECTS grade conversion tables as recommended in the EU's 2015 ECTS Users’ guide. VIVES uses the EGRACONS Conversion Tool to convert marks / grades from one system to another.