Each student has a VIVES e-mail address. Consult your e-mail online via the webmail, but also through an e-mail program.

Practical information

As soon as your account is activated, you have access to the webmail environment by VIVES. You get a VIVES e-mail address in the following form: [email protected]. Every communication is done via that e-mail address. Communications that are for example sent to you from Toledo, will also be sent to the inbox of that e-mail address.

You will be asked to add an e-mail signature to every e-mail you draft or reply to using your college e-mail address. Specific arrangements for this may be made within each programme, but the information below may serve as an example. The webmail video below shows how to create an e-mail signature through the webmail environment.


  • First name and surname
  • Study program
  • Specialisation (if applicable)
  • R number

For example:

  • Juan Luis VIVES
  • Bachelor of business management
  • Business mangement & entrepreneurship
  • r0102030


  • Click the 'Webmail ' button below.
  • Then enter your VIVES e-mail address.
  • Click on 'Next'.
  • Finally, log in with your VIVES account (r-number) and your password in combination with the 2FA.
  • You will then be logged in to the webmail.

Note: it is also possible to retrieve your e-mail in a mail program on your computer (e.g. Microsoft Outlook) or via the mail app on your tablet or smartphone.

Important to know: your account remains valid as long as you are registered as a student in VIVES. When you deregister or graduate, this account will be deactivated. It is difficult to give an exact date of termination; however, the following guidelines apply:

  • students who deregister themselves: seven days after deregistration your account will be closed;
  • students who do not re-enrol after the end of the academic year (e.g. after graduation or termination of studies): your account remains active until 31 October.

Help and training

This video below briefly shows you how to use student webmail.

Would you like to receive the e-mails on your smartphone, tablet or in an e-mail program such as Microsoft Outlook, then you find the explanation in this manual.


Problems and questions?

Do you still have problems or do you have a specific question? Please turn to the servicedesk.

VIVES University of Applied Sciences

International Offices:

VIVES Bruges: +32 50 30 52 33

VIVES Kortrijk: +32 56 26 41 64