Procedure of application for English-language programmes
Candidate-students with a non-Flemish degree, can register online for the academic year 2022-2023 (starting in September 2022) as of 1 November 2021.
The application deadline for the academic year 2021-2022:
- for students within the European Economic Area (= EEA students*) is 3 September 2021.
- for students outside the European Economic Area (= non-EEA students*) is 1 June 2021.
Member States of the European Economic Area are: Austria, Belgium, Bulgaria, Croatia, Republic of Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovakia, Slovenia, Spain, Sweden, Switzerland.
Step 1: Web registration
In the web registration, you can fill in the name of the study programme you wish to follow. Make sure to add the following required documents to your application:
- A copy of your identity card or (international) passport.
- A copy of your legalised degree(s).
- An official translation of your degree(s) in Dutch, English, French or German, if the original degree is not issued in one of these languages.
- Proof of English proficiency.
The Admissions Office requires one of these certificates as proof of English Level B2 (both written and spoken) proficiency:
- International English Language Testing System (IELTS) min. 6.0
- Duolingo English Test min. 105
- Test of English as a Foreign Language (TOEFL) iBT (institution code: C314) min. 79
- Test of English as a Foreign Language (TOEFL) CBT (institution code: C314) min 213
- Test of English as a Foreign Language (TOEFL) PBT (institution code: C314) min. 550
- Test of English for International Communication (TOIC) Listening 490 + Reading 455 + Speaking 200 + Writing 200
- ACT English 20 + Reading 20
- SAT Reasoning Test Critical Reading 500 + Writing 500
- C1 Advanced (Certificate in Advanced English, CAE) Grade A, B or C
- C2 Proficiency (Certificate of Proficiency in English, CPE) Grade A, B or C
- Students who have obtained a Flemish or Dutch diploma of secondary education.
- Candidate-students with a university degree or high school or college degree earned in the "Inner Circle" (the United Kingdom, the United States of America, New Zealand, Australia, Canada (except Quebec), Ireland, the Caribbean Islands and South Africa). The certified degree and transcripts suffice, provided they confirm that the entire study was completed in English.
The Admissions Office will only consider duly completed applications. A detailed manual to complete the application form can be found here:
Please submit your documents using the application form for the degree programme of your choice:
Step 2: Certified copy
After the web registration, you need to send us a certified copy of your secondary education degree(s) and/or higher education degree(s).
A certified copy of a document is a copy taken of the original document by the educational institution that issued the degree. That institution must stamp the copy, thereby attesting that it is a true and authentic copy of the original document. These certified copies must be sent, by the educational institution itself, in a sealed envelope, to the following address:
VIVES University of Applied Sciences
Admissions Office (t.a.v. Jan Gregorius)
Please note that photocopies or digital versions of certified copies are not accepted.
Step 3: Receiving feedback
After the Admissions Office has received and verified your documents, the online application as well as the certified copies of your degrees by postal mail,, an investigation will take place. You will receive an answer confirming the approval or rejection of your application. In case of rejection, you will be informed why your application is rejected.
- For EEA students, in case of approval, go to step 5.
- For non-EEA students, in case of approval, you have to prove that you have sufficient means of subsistence, go to step 4.
Step 4: Proof of sufficient means of subsistence
Remark: this is only for non-EEA students.
A student must have sufficient means of subsistence to cover the living expenses, tuition fees, study costs, or healthcare. To be sure that you are able to cover the necessary costs, you will need to prove that you have the required necessary means. Therefore, you need to transfer the means of subsistence for the complete academic year to the blocked account of VIVES University of Applied Sciences. The blocked account covers three kinds of costs:
- The tuition fees for non-EEA students consist of a fixed registration fee and a variable fee, based on the number of credit points included in the curriculum. The fixed registration fee is 1.500 EUR and the variable fee is 56,66 EUR for each credit. This makes 4.899,6 EUR for a complete academic year of 60 credits.
- The living expenses: the minimum amount which a student must have is fixed and indexed every year by royal decree. It is currently at least 670 EUR per month.
- A handling fee: 100 EUR.
As such, the total amount for academic year 2021-2022 (twelve months) is 13.039,6 EUR. You will receive an email with the invoice and more detailed information from the Admissions Office.
- The purpose of the blocked account procedure is to obtain a visa or to extend your residence permit.
- For students applying for the bachelor programme: be aware of the fact that this amount only covers the first academic year, so you will also need about 13.039,6 EUR in the second and third year of the bachelor programme. At the end of the first academic year, you will be asked to transfer the same amount of money again to the blocked account of VIVES.
- More information about the regulations concerning sufficient means of subsistence can be found here.
Step 5: Admission documents
The Admissions Office will send you the following documents by e-mail:
- Declaration of academic admission
- Proof of payment (for non-EEA students)
These documents will allow non-EEA students to apply for a student visa. The minimum waiting time for visa processing is approximately four weeks, but it could take up to six months. Therefore, submit your visa application on time. If your visa wasn’t afforded before November 1, you will not be able to start the programme.
Step 6: Finalize your enrolment
Enrolment for academic year 2021-2022 officially starts on the 26th of June 2021 and ends on the 15th of October 2021. Please note that VIVES University of Applied Sciences and the Student Administration Office are closed from 15 July until 15 August 2021.
You will receive an email asking you to pay the enrolment fee. For non-EEA students, the enrolment fee will be deduced from the blocked account. Please send the invoice to [email protected]!
Keep in mind that the fixed nor the variable tuition fee will be reimbursed in case of dropping out.