If you want to become an exchange student at VIVES University of Applied Sciences, please read the following application procedure carefully.

Nomination info (for partner universities):

Please send the info of the nominated students to [email protected] 

Nomination deadline autumn semester of academic year 2022-2023: 01/05/2022

The online application for academic year 2022-2023 will be online in March '22.

Step 1: Online application 2021-2022

Complete our online application form by clicking the button below. Before starting the application procedure, please keep your identity documents, copy of diploma(s) and transcripts and a digital passport size photo at hand. Read carefully the manual (you can find the manual above the button 'start application') before proceeding. Make sure that all mandatory fields (with a red star) are filled in correctly.

Please keep in mind that only applications submitted through the online application system can be taken into account.

Manual - VIVES Online Application Form.pdf

Application deadlines

  • autumn semester: EU/EEA-students 31/05/2021 | Non-EU/EEA students 17/05/2021
  • spring semester: EU/EEA-students 20/11/2021 | Non-EU/EEA students 06/11/2021


Autumn semester:

  • Welcome Day campus Kortrijk: 13/09/2021
  • Welcome Day campus Brugge: 14/09/2021
  • Cultural Activities: 15/09/2021 and 17/09/2021
  • Start courses: 20/09/2021
  • End courses / exams: 28/01/2022

Spring semester:

  • Welcome Day campus Brugge: 07/02/2022
  • Introduction Day S.P.A.C.E. and eSociety: 07/02/2022
  • Welcome Day campus Kortrijk: 08/02/2022
  • Cultural Activities: 03/03/2022 and 04/03/2022
  • Start courses: 07-08/02/2022
  • End courses/exams: 17/06/2022 - 24/06/2022 (depending on the programme)

Step 2: Learning agreement

PDF or Word file 

  1. Ask you home institution for a template of the learning agreement and agree on which programme you’ll follow at VIVES. Programmes for exchange students | VIVES
  2. The learning agreement has to be signed by 3 parties.
    1. Sign your learning agreement first
    2. Ask your coordinator at your home institution to sign your learning agreement
    3. Email your learning agreement to your programme coordinator at VIVES (see overview below) and ask him to review and sign it. The programme coordinator will then email the fully signed learning agreement back to you.


Overview programme coordinators at VIVES 

VIVES Business Academy – Brugge

[email protected]

VIVES Business Academy – Kortrijk

[email protected]

Applied Engineering and Technology

[email protected]

F.L.O.W.S., eSociety and S.P.A.C.E.

[email protected] 

V.I.C.K.I.E., V.I.C.K.I.E. English+ and V.I.C.K.I.E. Sports+

[email protected]

Nursing and Midwifery

[email protected]

Paramedical Studies

[email protected] 


[email protected]


Learning agreement deadlines

  • autumn semester: 10/06/2021
  • spring semester: 30/11/2021


Step 3: Housing

If you want to rent a room with mediation from us, please complete the housing application before the deadline. There is a separate application procedure for housing. Please apply quickly, as the number of available rooms is limited.

Housing deadlines

  • autumn semester: 31/05/2021
  • spring semester: 20/11/2021

Step 4: Invitation letter and welcome guide

After your online application and learning agreement have been checked, you will receive an invitation letter via email.
Please keep in mind this can take some time.

You don't need to wait for the invitation letter to complete the housing application!

If your learning agreement is signed by the VIVES coordinator it means that you have been accepted!

Make sure to check our welcome guide for more info about visa, public transport,... 

Download the welcome guide of campus Kortrijk

Download the welcome guide of campus Brugge

VIVES University of Applied Sciences

International Offices:
VIVES Bruges: +32 50 30 52 33
VIVES Kortrijk: +32 56 26 41 64 

[email protected]